Phase 1 (Decisions) activities

Phase 1 commences at the point of decision to adopt Concentric, which may be following a tender process, funding award, or prior to a pilot. The aim of phase 1 is to make a small number of key decisions, with a small number of key individuals, to enable the numerous phase 2 activities to occur.

Deliverables

• Scope of delivery (which specialties initially etc?)
• Technical scope and approach (which integrations, how, and in what order?)
• Timeframes and capacity (internal technical capacity, project management resource etc)

Kick-off meeting

Given that there is often a considerable amount of discussion often over a long period of time prior to a decision to adopt the kick-off meeting serves to draw a line in the sand and commence a focused delivery phase.

The kick-off meeting should have representation from all key stakeholders, outline the delivery process to be followed, and identify key questions to answer prior to a ‘decisions meeting’ in 1-2 weeks time.

Technical scoping meeting

The technical scoping meeting is the key technical decision-making meeting, where decisions around scope and approach of integration should be made. This will consider the order in which to undertake integration, and requirements for initial go-live. Developing and sharing an architecture diagram of the proposed technical integration is recommended.

Resource requirements and availability should be considered and fed back into the decisions meeting to inform likely timeframes.

Delivery scoping meeting

The delivery scoping meeting is the key implementation decision-making meeting, where decisions around scope and approach of clinical implementation should be made. This will consider the speed of implementation during phase 3, the initial specialties / divisions / clinical areas, and any hardware considerations.